How to be near to perfect customer service representative- The key to keeping your customers happy is making sure they speak with a good customer service representative. The success of the business greatly relies on its manpower which also includes the exceptional service offered by the personnel to their consumers. In running a business, company or firm, the main target is the customers; therefore, it very necessary to render best services and treatment to them in order to gain their loyalty and trust.   Nowadays, the chief executive officers and managers have become very competitive in promoting their products in the market. With it, the customers are becoming more keen and observant in choosing the right product for themselves. That is why the customer’s experience while they are in the store is the greatest chance to let them know that how well you are able to serve them out of other product providers or manufacturers in town.   In order to earn an excellent reputation in your business you should first hire a good customer service representative. Here, are the qualities of the customer service representative which you should look for before hiring them.

The Qualities of a Good Customer Service Representative:

Knowledge about Service and Product

For any representative, it is fundamental to have knowledge about service and product. If the representative does not have a proper knowledge about the service and product being sold then they are not able to offer assistance to their customers or sell service or products to them. The customer representative should also have a solid understanding of the procedures of the company. If he/she has a solid understanding of the company’s procedure then he/she is able to guide the customers.

Patience

A good representative should remain patient in all situations. Many times, the customers do not have all the needed information to help address their problem or they have a common problem like service or manufacturing defect, or they might have a problem which can be a result of the customer’s own mistake. In these cases, the representative should bear with their customers because little patience is an enormous help for those who have to deal with the customer’s problems, complaints and other such challenges.

Competence

It is highly critical to have the ability to get the issue resolved. The customers are further annoyed when they speak to someone and then they realize that the customer representative does not have any idea how to fix the problem. As a representative, you should not transfer the problem to other representative or head because by doing so you may get lost in the transfer. If such things happen then they may have to return some other time due to which they have to wait for longer and it can make them more irritated. You should avoid doing this and should appoint a talented and competent representative who has the authority and skills to get the problem fixed right, the first time.

Empathy

It is an important quality which you should look for while hiring a representative. The customer representative should know how to deal with the customers. It is not possible to know how exactly a customer feels. To appreciate the difficulties of the customers it is important to consider oneself in their place for fixing any problem. The customers usually have to wait in order to speak to someone to solve their problems which are generally not good. Empathy helps the representative to connect with their customers to solve the problem.

Sources:

• https://www.infinitcontact.com/blog/qualities-of-the-perfect-customer-service-representative/
• https://www.business2community.com/strategy/15-qualities-you-need-to-get-a-good-customer-service-job-0139217
• https://www.surveymonkey.com/mp/6-keys-improving-teams-customer-service-skills/